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Careers

Turn Your Passion For Service Into a Career

If you’re looking for a rewarding and impactful career, we might have just the place for you. Our tight-knit team works together each day to bring life to our mission and foster strong, sustainable communities.

If you’re a self-starter, thrive in a collaborative environment and enjoy solving problems, you’re already off to a great start! Explore our open positions below to apply.

Finance and Office Manager

Organization: Rebuild Upstate

Reports to: Operations Director

Status: Part-time 20-25 hours per week

Pay range: $20-$25 an hour

Position Overview

The Finance & Office Manager is a pivotal administrative role designed to ensure the smooth day-to-day operations of Rebuild Upstate. By managing tactical financial tasks and office logistics, this position allows the leadership team to focus on strategic growth and program execution. This role requires acute attention to detail, a proactive mindset, and a commitment to maintaining a high-quality environment for our staff and volunteers.

Core Responsibilities

1. Financial Administration (50%)

  • Bookkeeping & Processing: Execute weekly receipt processing using Dext and Ramp.
  • Accounts Payable: Process and pay invoices via Ramp; manage and pay monthly statements for vendors (e.g., Lowe’s, Home Depot).
  • Accounts Receivable: Create and send invoices via QuickBooks for sponsorships, grants, and contracts.
  • Cash Flow Support: Assist the Operations Director in tracking grant and restricted funding usage.
  • Audit Support: Assist with collecting and organizing financial documentation for the annual audit and 990 preparation.
  • Coordination: Work closely with the bookkeeper to ensure accurate journal entries and account synchronization.

2. Office & Facilities Management (30%)

  • Environment: Maintain a clean, professional, and organized office environment; serve as the point of contact for cleaning services.
  • Supply Chain: Monitor and replenish all office supplies (paper, toner, kitchen supplies, etc.) and purchase snacks/drinks for staff.
  • Facilities: Assist the Operations Director in oversight of facilities and vehicle fleet (e.g., tracking registrations, paying GPS bills).
  • Decor & Culture: Plan seasonal office decor and assist in the logistics of staff lunches and retreats.

3. Organizational Support (20%)

  • Documentation: Ensure the Rebuild Upstate Google Workspace and Shared Drives are organized and accessible for all employees.
  • Scheduling: Maintain and update the Organizational Calendar on Google Calendar.
  • IT Support: Act as the first point of contact for basic technical support and hardware troubleshooting.
  • Admin Support: Assist the Development and Community Engagement teams with donor reports, event insurance, and vendor payments as needed.

Qualifications

  • Experience: Minimum 5 years in an office management or administrative role. Experience in nonprofit bookkeeping is highly preferred.
  • Education: bachelor’s degree in business, finance, or accounting preferred
  • Technical Proficiency: Strong working knowledge of QuickBooks, Ramp, Dext, and the Google Workspace suite.
  • Skills: * Exceptional organizational and time-management skills.
    • Ability to maintain confidentiality regarding financial and employee records.
    • Strong verbal and written communication.
  • Attributes: A “servant-leader” mindset—finding joy in supporting others and improving the physical and digital workspace.

Benefits

  • 401k Matching
  • Paid time off
  • Flexible schedule
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